Catch-up bookkeeping for UK accountants
Twelve months behind, cleared in one go.
Working through a backlog month by month is what makes it feel endless. Load the whole history at once, let your rules file all of it, and review only what’s left.
| Account | Opening | Movement | Closing |
|---|---|---|---|
| 1000 Current Account | 10,000.00 | 11,536.31 | 21,536.31 |
| 1010 Savings Account | 5,000.00 | 4.11 | 5,004.11 |
| 4000 Sales Revenue | 0.00 | (12,750.00) | (12,750.00) |
| 4200 Interest Received | 0.00 | (4.11) | (4.11) |
| 7200 Rent & Rates | 0.00 | 950.00 | 950.00 |
| 6300 Computer & IT | 0.00 | 263.69 | 263.69 |
| 9999 Opening Balance Equity | (15,000.00) | 0.00 | (15,000.00) |
| Totals | 0.00 | 0.00 | 0.00 |
Rules that reach back
The rule you write in month eleven fixes month one.
A rule applies to every statement you’ve already loaded, and to your other clients too, so each decision you make on a backlog only has to be made once.
Overlapping statements caught
Clients send the same months twice all the time. Entrio flags the repeat instead of adding a second copy, which is how backlogs end up overstating turnover.
Transfers, not turnover
Money moving between the client’s own accounts is matched as a transfer. Across several accounts that’s often thousands of pounds that would otherwise look like sales.
Stop and pick up where you left off
Backlogs rarely get cleared in one sitting. The checklist shows where the job got to, so Thursday starts where Tuesday stopped.
Before and after
The same backlog, without the retyping.
FAQ
Catch-up questions.
How far back can I go?
As far as the client has statements. Each transaction lands in the accounting year its date belongs to, whichever file it came in. Reports cover one year at a time, so for a multi-year catch-up we suggest one statement file per financial year. Each year’s trial balance then stays clean on its own.
What if the client sends overlapping statements?
They usually do, and it’s how backlogs get double-counted. Entrio spots a transaction arriving twice and flags it instead of adding it again. It also matches transfers between the client’s own accounts, so moving money around doesn’t inflate turnover.
Do I have to categorise 1,500 transactions by hand?
No. Your rules file the whole history as it’s imported, and a new rule reapplies to everything already loaded. Code a payee once and every other occurrence follows, on this client and any other where it appears.
How does reconciliation work on a backlog?
Entrio checks the ledger against the statement balances, flags gaps and repeated date ranges, and blocks the export while a reconciliation is open. On a backlog, that check is usually what finds the missing month.
Founding firms · 22 of 25 places left
Catch up without starting from scratch.
Fourteen days free and no card. A sample client is set up when you sign up, so you can see the whole thing before any real data goes in.
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Solo
£49£33 /month Up to 50 clients -
Practice
£129£86 /month Up to 250 clients -
Firm
£299£199 /month Up to 1,500 clients