How it works
Import the statements, review the exceptions, export a trial balance you’d sign.
Six stages, in order. Entrio does the typing and you do the reviewing.
- 01Import
- 02Categorise
- 03Review where your judgement goes
- 04Reconcile
- 05Trial balance
- 06Export
01 · Import
Statements as the bank produced them
Drop in CSV, Excel or PDF statements for the period, across as many accounts and months as you need. Duplicates and overlapping dates are flagged instead of being added twice.
02 · Categorise
Rules code the repetition
Built-in, firm and client rules apply in a fixed order, and every line shows which rule filed it. A new rule reapplies to everything already loaded. Firm rules in depth →
03 · Review
Only the exceptions
You see what still needs a person: new payees, transfers and anything flagged for a second look. Nothing changes without you seeing it.
04 · Reconcile
Bank position before export
Gaps and differences against the statement balances are flagged. While a reconciliation is open, the export is blocked.
05 · Trial balance
Figures that balance both ways
Proper double entry, with the P&L and balance sheet built from the same ledger. Journals handle accruals, prepayments and other year-end adjustments.
06 · Export
Hand it on
Export the reviewed figures for accounts production as CSV or PDF. Entrio never submits anything to HMRC or Companies House.
You review the exceptions, not every coffee.
A spreadsheet has no memory, so the same payees get coded from scratch every quarter. Across a team, one supplier can end up in three different accounts on three clients.
Every line arrives already filed by a rule, and the rule is shown next to it. What’s left is new: a transfer that needs a decision, or a payee nobody has seen.
| Transaction | Coded to | Coded by | Amount |
|---|---|---|---|
| AWS EMEA | Computer & IT 6300 | Firm rule | (87.32) |
| PRET A MANGER 214 | Subsistence 7400 | Client rule | (9.15) |
| STRIPE PAYMENTS UK | Sales Revenue 4000 | Built-in rule | 1,480.00 |
| TFR 48829 FASTER PAYMENT | Not yet coded | No rule matched | 1,200.00 |
A spreadsheet won’t tell you when it’s wrong.
Transpose one figure and the totals stop agreeing, but the spreadsheet carries on unless you built the check yourself. You usually find out in front of the client.
Every column and row is checked both ways before anything leaves. If the ledger and the statement disagree, it’s flagged and the export is blocked.
FAQ
Workflow questions.
Do I need to retype anything?
No. You import the statement as the bank produced it, rules file the matching lines, and you review the exceptions and anything without a rule.
Can I import PDF statements?
Yes, from Barclays, Chase, Lloyds, Mettle, Monzo and Revolut. A PDF only imports when every row agrees with the balances printed on the statement, so one that doesn’t add up imports nothing. Scans and photos aren’t read. For other banks, export a CSV, or send us the PDF from the app and we’ll usually add the bank within two working days.
Can I export before the bank reconciles?
Not without overriding it on purpose. While a reconciliation is open, Entrio blocks the export.
What do I hand to accounts production?
A reviewed trial balance and the reports behind it. For cash-basis sole traders that’s often all you need for Self Assessment. For limited companies, TaxCalc, IRIS, CCH and the rest still produce the statutory accounts and file them.
Is this AI bookkeeping?
No. Rows are filed by rules you can read and change. The same statement always gives the same result, which matters when you have to explain a figure six months later.
Founding firms · 22 of 25 places left
See the six stages on a sample client.
Fourteen days free and no card. A sample client is set up when you sign up, so you can see the whole thing before any real data goes in.
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Solo
£49£33 /month Up to 50 clients -
Practice
£129£86 /month Up to 250 clients -
Firm
£299£199 /month Up to 1,500 clients